Full Value Contract
1. Building Emergency Document is complete and is posted in dropbox for the Board's final review. There are two versions of the document. One copy, without the door code, posted upstairs across the hall from docusan room and one near the office downstairs, which will include the door code. The Board will do a final review of this document.
1. Green Power From PSE Ken suggested, for the Board's discussion, that RCZC shift to Green Power with Puget Sound Energy. Green Power is a subset of renewable energy, providing the highest environmental benefit, zero emissions and carbon reduction benefits. The increase in cost over the current conventional power would be 10% or an annual increase of $120. After some discussion of the benefits and costs, the Board voted unanimously to shift to Green Power.
2. Thanksgiving Services RCZC will not have a regular service on Wednesday, November 22. Members of RCZC have been invited to join with the Unitarian Fellowship on that Wednesday evening for an inter-faith Thanksgiving celebration.
3. Shared Internet with Majestic RCZC receives internet access from our landlord who provides wifi to the Majestic, the house between the two buildings and another house also owned by our landlord. Talus will speak with the property manager, Alborz, regarding wifi access and the possibility of adding a different router for guests on the other buildings.
4. Offer of Stock as Charitable Contribution A donor to RCZC has offered to donate stock as a contribution to RCZC. The Board discussed any possible issues or special requirements for a 501(c) (3) organization in accepting stocks in lieu of cash contributions. Tim will investigate any possible entanglements and report back to the Board.
5. Practice Committee Report Tim reported that as the practice committee is a large advising body, they have decided to form a smaller, more agile body, which would make it easier to get the group together. Tim will draw up a draft of what they would like the practice committee to look like.
6. Dissolving the Umbrella name/entity, Bellingham Dharma Hall In a letter to this Board and Bellingham Shambala Community, dated 11/5/2017, Talus wrote: "With Red Cedar Zen's finalizing of our own 501 c3 last year, we are no longer under the umbrella 501c3 of "Bellingham Dharma Hall." After the four Bellingham buddhist groups stopped sharing a single building, the bulk of the assets were divided up and the only function of BDH was to provide an umbrella 501c3 status. Red Cedar was the last to get their own, so the "Bellingham Dharma Hall" organization is now superfluous.
Marti Bartlett, who has been critical in performing the administration needed to keep the organization in existence, recommends that the Boards of the three remaining member groups (Red Cedar, BIMS, Shambala) approve a resolution calling for the "Bellingham Dharma Hall" organization to be dissolved and the remaining $200 in assets to be donated to the Bellingham Food Bank. This resolution is requested as quickly as possible as that the legal documentation does not need to be renewed for 2018. Thank you for your timely consideration of this matter.
Regards, Talus Latona, Red Cedar Treasurer."
Talus moved that the entity "Bellingham Dharma Hall" be dissolved and the remaining assets be donated to the Bellingham Food Bank. The Board voted unanimously in favor of dissolution and donation of remaining assets to the Bellingham Food Bank.
7. Tim's SD Performance Review This is the first year the RCZC Board of Directors has completed a performance evaluation of our Spiritual Director. Tim completed a self-evaluation using the same form. By all evaluations of standards including personal qualities and skills, Tim is doing an outstanding job as SD. The evaluation document is subject to review and revision by the RCZC Board of Directors for the purpose of keeping it up to date and relevant. Following the performance review results, the Board discussed possible ways to fine-tune the form, focusing on questions or categories that more clearly reflect the work a Spiritual Director or Guiding Teacher performs. Other suggestions included opening up the evaluation process to sangha members at least once a year.
8. Next Sangha Conversation is scheduled for December 13th. The Board decided to include an overall evaluation by members to "take stock" regarding their personal experience as sangha members over the last year. Feedback can be expressed during the December 13th meeting or offered anonymously in writing prior to the meeting.
9. Tim's Goals for 2018
1) Reorganize Practice Committee for more efficiency
2) Clarify process of Jukai
3) Clarify and reboot the mentorship program
4) Monthly meeting of senior students to be mentors
5) More training around forms will be discussed with the practice committee
Next Board Meeting: December 13, 2017 at 5:30 p.m.
Respectfully submitted, Anne Mikkelsen