Red Cedar Zen Community, 1021 N Forest, Bellingham Washington

Red Cedar Zen Board of Directors Meeting Minutes 
DATE: Month DD, 2017 5:30 PM
PRESENT: Chris Patton, Jaren Hoppe-Leonard, Talus Latona, Ken Oates, Anne Mikkelsen, Tim Burnett
ABSENT: none
VISITORS: none

Encouraging Words: Our human potential, individually and collectively, is limited only by fear and it's close cousin, laziness. Every one of us has within us a destiny called, "An Amazing Life of Joy, Contribution and Fulfillment" ~ Fleet Maull, 2017

Full Value Contract

We commit:
  • to maintaining physical, psychological, and emotional safety
  • to working together to foster both group and individual goals; giving the group what it needs and individuals what they need.
  • to speaking and listening fearlessly to one another and fully talking things through.

Old Business:

1.  Building Emergency Document is complete and is posted in dropbox for the Board's final review. There are two versions               of the document. One copy, without the door code, posted upstairs across the hall from docusan room and one near the         office downstairs, which will include the door code.  The Board will do a final review of this document.

     New Business:

    1.  Green Power From PSE  Ken suggested, for the Board's discussion, that RCZC shift to Green Power with Puget Sound              Energy. Green Power is a subset of renewable energy, providing the highest environmental benefit, zero emissions and                  carbon reduction benefits.  The increase in cost over the current conventional power would be 10% or an annual increase of      $120. After some discussion of the benefits and costs, the Board voted unanimously to shift to Green Power.

    2.  Thanksgiving Services RCZC will not have a regular service on Wednesday, November 22.  Members of RCZC have been      invited to join with the Unitarian Fellowship on that Wednesday evening for an inter-faith Thanksgiving celebration.

    3.  Shared Internet with Majestic RCZC receives internet access from our landlord who provides wifi to the Majestic, the                  house between the two buildings and another house also owned by our landlord. Talus will speak with the property manager,              Alborz, regarding wifi access and the possibility of adding a different router for guests on the other buildings.

    4. Offer of Stock as Charitable Contribution A donor to RCZC has offered to donate stock as a contribution to RCZC. The                 Board discussed any possible issues or special requirements for a 501(c) (3) organization in accepting stocks in lieu of cash     contributions. Tim will investigate any possible entanglements and report back to the Board.

    5.  Practice Committee Report Tim reported that as the practice committee is a large advising body, they have decided to            form a smaller, more agile body, which would make it easier to get the group together. Tim will draw up a draft of what they        would like the practice committee to look like.

    6.  Dissolving the Umbrella name/entity, Bellingham Dharma Hall In a letter to this Board and Bellingham Shambala               Community, dated 11/5/2017, Talus wrote: "With Red Cedar Zen's finalizing of our own 501 c3 last year, we are no longer        under the umbrella 501c3 of "Bellingham Dharma Hall." After the four Bellingham buddhist groups stopped sharing a single      building, the bulk of the assets were divided up and the only function of BDH was to provide an umbrella 501c3 status.  Red      Cedar was the last to get their own, so the "Bellingham Dharma Hall" organization is now superfluous.

        Marti Bartlett, who has been critical in performing the administration needed to keep the organization in existence,              recommends that the Boards of the three remaining member groups (Red Cedar, BIMS, Shambala) approve a resolution             calling for the "Bellingham Dharma Hall" organization to be dissolved and the remaining $200 in assets to be donated to the     Bellingham Food Bank.  This resolution is requested as quickly as possible as that the legal documentation does not need to     be renewed for 2018. Thank you for your timely consideration of this matter.  

        Regards, Talus Latona, Red Cedar Treasurer."

        Talus moved that the entity "Bellingham Dharma Hall" be dissolved and the remaining assets be donated to the Bellingham     Food Bank. The Board voted unanimously in favor of dissolution and donation of remaining assets to the Bellingham Food            Bank.

    7.  Tim's SD Performance Review  This is the first year the RCZC Board of Directors has completed a performance                evaluation of our Spiritual Director. Tim completed a self-evaluation using the same form.  By all evaluations of standards                    including personal qualities and skills, Tim is doing an outstanding job as SD. The evaluation document is subject to review          and revision by the RCZC Board of Directors for the purpose of keeping it up to date and relevant. Following the                     performance review results, the Board discussed possible ways to fine-tune the form, focusing on questions or categories          that more clearly reflect the work a Spiritual Director or Guiding Teacher performs. Other suggestions included opening up            the evaluation process to sangha members at least once a year.

    8.  Next Sangha Conversation is scheduled for December 13th. The Board decided to include an overall evaluation by                 members to "take stock" regarding their personal experience as sangha members over the last year.  Feedback can be          expressed during the December 13th meeting or offered anonymously in writing prior to the meeting.

    9.  Tim's Goals for 2018

    1)  Reorganize Practice Committee for more efficiency

    2)  Clarify process of Jukai

    3)  Clarify and reboot the mentorship program

    4)  Monthly meeting of senior students to be mentors

    5)  More training around forms will be discussed with the practice committee


    Next Board Meeting: December 13, 2017  at 5:30 p.m.

    Respectfully submitted, Anne Mikkelsen

     

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