Red Cedar Zen Community, 1021 N Forest, Bellingham Washington

Red Cedar Zen Board of Directors Meeting Minutes

DATE: February 3, 2016
PRESENT: John, Talus, Tim, Ken, Edie
VISITORS: Anne Mikkelsen

Encouraging Words
relationships, process, values and mission

Full Value Contract
We commit:
  • to maintaining physical, psychological, and emotional safety
  • to working together to foster both group and individual goals; giving the group what it needs and individuals what they need.
  • to speaking and listening fearlessly to one another and fully talking things through.

Old Business:

1.    Budget review:  The board examined and discussed the 2015 profit and loss summary and 2 years (2014 and 2015) of budgets and actual expenses and revenues, as part of developing the 2016 budget and beginning to discuss the spiritual director's monthly stipend.  Questions include what major expenses do we see in 2016?  Sewer and plumbing problems have already cost around $1600 so far this year, and we still have to review with the landlord, problems with the sewer line outside the building---what will be done and who will pay for it.  The board will review the video of the sewer line next week and schedule some meetings with the landlord. 

Income from retreats was up by 1/3 over the 2014 figure and retreat expenses increased by 1/4 over the same period, so we made more money than expected from retreats in 2015.  We don't have the software to figure out exactly what explains these figures, but possibly, more people paid the higher end of the sliding scale for retreats.  Overall, 2015 revenues exceeded expenses by $6700.

Review and discussion of the budget will continue on the board and in the finance committee.  We will also review our fees for the Samish sesshin, keeping the lower end of the sliding scale accessible and possibly raising the higher end.


2.  Reviewing the spiritual director's stipend:  Each board member, including Tim, spoke about the stipend----ideas about what to base it on and how to decide the amount.  This was the first discussion, with more to follow.  When there has been enough exploration, the board will meet without Tim to decide the amount of the stipend and how it will be determined.  Ideas expressed include:  a salary based on a number of hours worked, a multi-year contract, annual performance review, an employee of the sangha model, dana as the only compensation for the spiritual director.   The board feels that Tim's position is more than just performing a series of tasks.  He helps provide an essential spiritual holding environment for the sangha that cannot be quantified.  The board will continue with this project.



New Business:

1. none



Next meeting date: Wednesday April 13, 5:00-6:30pm   No board meeting in March

respectfully submitted John Wiley


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