Red Cedar Zen Community - Board Minutes 2017-08

Red Cedar Zen Board of Directors Meeting Minutes
DATE: August 9, 2017 5:30 PM
PRESENT: Chris Patton, Jaren Hoppe-Leonard, Talus Latona, Ken Oates, Tim Burnett
ABSENT: Anne Mikkelsen
VISITORS: none

Full Value Contract

We commit:

to maintaining physical, psychological, and emotional safety
to working together to foster both group and individual goals; giving the group what it needs and individuals what they need.
to speaking and listening fearlessly to one another and fully talking things through.

Old Business:

1. Building related emergencies: The comprehensive write up done by Building Manager Scott Allen was reviewed. The board was impressed with the very detailed and complete document provided by Scott. The document was accepted, however, Ken will go through the document step by step to be sure it can be interpreted well by someone with limited building knowledge and amended after that.

2. Amended policy for Tim as Guiding Teacher-signatures: Feedback from Anne's son (pro bono legal advice) on the amendment to Tim's contract was that the amendment was acceptable, but he thought it would be just as easy to rewrite the contract. Ken commented that rewriting the contract was very time consuming and if the amendment accomplished the same goals he would rather not retype the entire contract. This was signed by Tim and Ken, thus making clear Tim's current contract is extended on the same terms despite the change in his job title.

3. Final follow up on annual fund raiser: Work on the fund raiser has been completed. We have a number of address mistakes in the database that will need to be corrected, perhaps at a Sangha Work Day. We do not have a total as of yet for the donations this year. Several people expressed surprise with the timing of the fund raiser having been moved.

New Business:

1. Talus to report on Finance and Tech and Website workgroups: Talus reported on the ongoing work of these work groups. We need to find a new clerk, as Deb Wise has expressed a need to step down.

2. Ken's disclaimer for wilderness activities: Ken presented a disclaimer to be signed by participants in the Wilderness Activities program that is intended to protect the Sangha from financial liability in the event a participant is injured or requires rescue by rangers, etc. It is based on disclaimers found on legal advice sites on the web. The general form of the disclaimer was approved. Ken will work with Bob Penny to put this in place.

Next Board Meeting: September 13, 2017

respectfully submitted, Ken Oates

Red Cedar Zen Community is a 501(c) non-profit organization.