Red Cedar Zen Community, 1021 N Forest, Bellingham Washington

Red Cedar Zen Board of Directors Meeting Minutes

DATE: 2016.09
PRESENT: Edie, Tim, Talus, Ken, Anne

Encouraging Words
relationships, process, values and mission

Full Value Contract
We commit:
  • to maintaining physical, psychological, and emotional safety
  • to working together to foster both group and individual goals; giving the group what it needs and individuals what they need.
  • to speaking and listening fearlessly to one another and fully talking things through.


1.  New Board Members

Chris Patton and Jaren Hoppe-Leonard have agreed to serve on the Board. Jaren will come on the board in November as the At Large member, a new position, replacing Tim, who is still on the board but now ex-officio. Chris will come on in January 2017, when one member will be leaving the board. They are invited to attend board meetings beginning in October.

2. 501(c)3 Update

Today, September 7, Talus mailed the 501(c)3 non-profit application to the IRS. The application is posted on Wild Apricot website under Finance Work Group. Currently only available to members of the board and Finance Work Group. Congratulations!

3. Norman's Letter Regarding Tim's New Status as Guiding Teacher

The Board discussed scheduling the release of Norman's letter to the entire sangha. A November sangha announcement was suggested. Talus suggested opening that ssngha meeting with a clear definition and meaning of Norman's and Tim's transitioning roles. 

We will continue discussing options for the presentation and timing of that sangha conversation. Board members also discussed the scheduling of an installation ceremony where Norman officially "steps down" and Tim officially accepts the new title of Guiding Teacher.

4. Spiritual Director Materials Feedback

The Board continues to develop documents defining Tim's role as Spiritual Director, such as a Contract, Policy, Performance Standards and a performance review document. Members discussed and revised documents presented by Edie as follows:

a. Performance Standards and evaluation criteria: The Board agreed on a 1- 5 measurement scale.

b. Performance Review document: Edie and Anne will work on performance standards document so that it can also be used as a performance review document.

c. Contract: Board reviewed the contract draft and also agreed to consult an attorney to review the document. Anne will request help with contract review from her son, a contract and tax attorney. Edie will search for a local attorney to engage.

For the present, these documents will refer to Tim's role as Spiritual Director. When his role becomes Guiding Teacher, those documents will be amended.

Next meeting date: October 12, 2016

respectfully submitted, Anne Mikkelsen


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