RCZC Board Secretary Job Description

Board and Annual Meeting Responsibilities—The secretary--

• Attends board meetings and takes minutes on discussions topics and board decisions
• Posts a draft of the minutes on the website for the board to review and edit. see Posting Board Minutes
  
• When the editing is finished, sends an email to all sangha members with a link to the completed minutes
• Posts a copy of the board minutes in the dharma hall
• In coordination with the Board President, sends out a reminder about the board meeting and a request for agenda items.  The agenda is compiled by the president and/or the secretary
• Takes minutes at the annual meeting in January and posts the finished minutes on the website and sends an email to all sangha members with a link to the minutes
• At the annual meeting, has each RCZC board member sign the conflict of interest policy and note in the minutes that the policy has been signed

Board Meeting Participation—The secretary--

• Attends board meetings
• Helps with budget planning and big picture, long range planning
• Contributes agenda items to board meetings and participates in discussions and decision making
• Along with other board members, may take on special projects that the board requests
• Follows up on action items assigned by the board

Workgroup Support—The secretary--

• Supports the Membership and Member Support Workgroup
• Stays in touch with members of the workgroup to see how they are doing and what they may need to do their work
• Checks to see if they have suggestions about their workgroup
• Makes periodic reports to the board about how the group is doing

Minimum Qualifications—

• Regular involvement in sangha activities for a minimum of one year
• Ability to work together with other board members and volunteers
• Able to serve in this role for a minimum of two years