RCZC Board Secretary Job Description
Board and Annual Meeting Responsibilities—The secretary--
- Attends board meetings and takes minutes on discussions topics and board decisions
- Posts a draft of the minutes on the website for the board to review and edit. see Posting Board Minutes
- When the editing is finished, sends an email to all sangha members with a link to the completed minutes
- Posts a copy of the board minutes in the dharma hall
- In coordination with the Board President, sends out a reminder about the board meeting and a request for agenda items. The agenda is compiled by the president and/or the secretary
- Takes minutes at the annual meeting in January and posts the finished minutes on the website and sends an email to all sangha members with a link to the minutes
- At the annual meeting, has each RCZC board member sign the conflict of interest policy and note in the minutes that the policy has been signed
Board Meeting Participation—The secretary--
- Attends board meetings
- Helps with budget planning and big picture, long range planning
- Contributes agenda items to board meetings and participates in discussions and decision making
- Along with other board members, may take on special projects that the board requests
- Follows up on action items assigned by the board
Workgroup Support—The secretary--
- Supports the Membership and Member Support Workgroup
- Stays in touch with members of the workgroup to see how they are doing and what they may need to do their work
- Checks to see if they have suggestions about their workgroup
- Makes periodic reports to the board about how the group is doing
Minimum Qualifications—
- Regular involvement in sangha activities for a minimum of one year
- Ability to work together with other board members and volunteers
- Able to serve in this role for a minimum of two years