Red Cedar Zen Community, 1021 N Forest, Bellingham Washington

Red Cedar Zen - Board of Directors Meeting Minutes 

DATE: September 2018 5:30 PM
PRESENT: Ken Oates, Chris Patton, Bernadette Prinster, Tuli Candela, Tim Burnett
ABSENT: Talus Latona
VISITORS: Bob Rose

Encouraging Words

Full Value Contract

We commit:
  • to maintaining physical, psychological, and emotional safety
  • to working together to foster both group and individual goals; giving the group what it needs and individuals what they need.
  • to speaking and listening fearlessly to one another and fully talking things through.


Old Business

Building Future


To stay or not to stay, will remain a complex question for our sangha into the near future. Our current  lease ends October 2020 and the Board agrees to continue exploring as many Dharma Hall options as possible for a future home. Ken was not able to make contact with a commercial realtor and Bob Rose will now follow up with another Realtor this month.  The Board generally discussed several dynamic questions: do we know what kind of property we are looking for? how might our current location be workable for our needs now and into the future? what do we know about the financial dynamics of our neighborhood and what it might mean for us as tenants or owners? what process is best to solicit input and engage the sangha concerning the choices ahead? No decisions made except that Bob Rose will ask an experienced commercial real estate associate of his for input on how to find out more about the value of the land and the building we currently occupy as tenants and how to factor this into our thinking and planning. 

 

Fund Drive


Chris reported that the 2018 Annual Appeal totaled $3,435. $2,695 were on line donations and $740 were checks and cash. Because the Appeal was paperless, administrative costs were zero this year. The Board discussed the importance of making it as easy as possible to give a donation or pay membership fees. 

  

Volunteers


Chris, as the Volunteer Coordinator has now filled in the work group templates that are listed on line. Work group leaders may need to clean out old pages with outdated information and defunct links. Each work group is unique and work on simplifying and cleaning out still needs to be done. The Board agreed that this is not a priority and can wait until January when Chris has more time to devote to it.  


Board Turnover


Resolution on filling the Treasurer position and future vacancies is on hold until the October meeting. 



New Scholarship Fund for RCZC


The Board agreed to re-establish a scholarship fund that will be called the Red Cedar Zen Community Education Scholarship Fund. Tuli submitted a description of the fund and criteria for the application. The fund provides financial assistance for applicable workshops and retreats based on Board approval. The scholarship will cover up to half of program tuition fee or $500 maximum. Candidates must be contributing members of RCZC and participants are expected to demonstrate to the Sangha any educational/external workshops/information learned at the workshop. For example, a sangha member would like to attend a workshop specific to sangha leadership. After the workshop she would share what she learns and possibly suggest new practices or methods that could benefit our community. 


Scholarship forms must be completed one week prior to Board meeting to be considered, or consideration will be given the month thereafter. 

 

Brokerage Account 


Ken spoke with the local TD Ameritrade office about opening a brokerage account so that RCZC may receive gifts in the form of stocks. Ken will verify if RCZC will have to deposit money into the account in order to activate it and how we will handle signers on the account. 




New Business



Next Board Meeting: October 10, 2018, 5:30 PM

  

Respectfully submitted, Bernadette Prinster

 

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