Red Cedar Zen Board of Directors Meeting Minutes
DATE:Wednesday October 1, 2014
PRESENT: Tim, Talus, Jeff, Chris, John
VISITORS: Edie, Don McClary
relationships, process, values and mission
Full Value Contract
- to maintaining physical, psychological, and emotional safety
- to working together to foster both group and individual goals; giving the group what it needs and individuals what they need.
- to speaking and listening fearlessly to one another and fully talking things through.
review agenda and set time limits
1. Zendo storage questions: The Board and Don toured the Zendo and library discussing possible remodeling ideas for storage cabinets and closets. Connie Martin also provided helpful feedback.
Goals are: provide secure storage for purses and valuables, more room in the lobby, and a betterplace for people who wear robes to change. We want to be mindful that changes might create visual clutter, and more shelf space will likely result in more stuff brought to the zendo. That said, we are considering storage shelves in the corner near the two bathrooms, a shelf in the front corner of the zendo, near the chair storage area, changing the barriers at the west end of the zendo to cabinets, a cabinet instead of the table opposite the altar and an open coat rack or cabinet in the library in the corner nearest the front door.
No decisions made, to be considered at a later date.
2. Volunteer jobs, changes to membership form. In order to give more information about specific volunteer needs, we will look at revising the online and paper membership forms to include more details about what volunteer jobs are routinely needed. The idea is to do this in a way that won't require regular revisions. Chris B. will continue to include volunteer needs in her monthly email to members and post a paper copy in the lobby. The monthly email could include a link so people can sign up for jobs online. The board would then follow up with anyone who expresses interest and will also review the membership list and volunteer needs/interests every three months. The board liked the idea of including specific volunteer needs in the letter that goes out for the membership drive in January.
John will review the membership form and suggest changes in time for the next meeting.
3. Membership Directory - A paper copy of the membership directory will be available in the lobby soon. Members who live out of town can request that a copy be mailed to them. Chris B. will print out copies of the new membership list.
1. Annual Appeal - Ken Oates will again help with the annual appeal this November. Thank you Ken.
2. New Retreat - Chris B. Is willing to sponsor a 2 day workshop with Red Pine and will contact him to see if he is available for a weekend in April 2015. Thank you Chris.
3. Ethics and Communication - Changes have been made to the Practicing with Difficulty document, based on the feedback from the September discussion. The revised version will be available in the lobby and online and we will have another discussion on Wednesday November 5th. Feel free to write comments on your paper copy and drop them in the mail slot in the lobby. You can also make suggestions to Edie, Connie, Elizabeth, or Jeff.
4. Board Rotation - Edie has volunteered to join the Board as President, replacing Jeff. Sangha members are invited to give feedback about this to the board before the next meeting on November 5th. Thank you Edie for volunteering. Jeff would rotate out officially at our annual meeting in January (TBD: probably Sat. Jan 3rd)
5. Stipends for Teachers - The board approved fund distribution to teachers discussed in the September meeting. These funds were raised in our 2013 Annual Appeal which was directed at teacher support. It does not seem to be an issue with the I.R.S. Or impact our tax exempt status. Chris and John abstained from the voting. Support will be offered to: Bob Penny for his wilderness dharma work, Chris Burkhart for teaching Making a Change for Good and co-teaching Introduction to Zen, and to John Wiley for co-teaching Introduction to Zen.
Respectfully submitted. John Wiley. Board secretary