Red Cedar Zen Board of Directors
minutes Wednesday, September 2nd , 2009
full value contract
Our Guest’s Business
Membership Workgroup: represented by Kathy Korn-McKenna
decision: October’s featured workgroup: Spiritual Workgroup.
Kathy perceives a need by some members for a process that allows them to express their questions and concerns to leadership, beyond the general Sangha meeting format. She suggested that the Dharma Rain Community in Oregon has a process that we could examine.
decision: The Board affirmed that every member of the sangha should feel empowered to make decisions within the role they are holding in the workgroups and to give input and make suggestions to other members across workgroups and roles. The board will empower one another to address items and make decisions about sangha affairs which deal directly to their preview within the sangha structure. Board members are encouraged to communicate with other members of the board for advice and support. The board will also empower workgroup members to tackle projects and make decisions relevant to their workgroup function. The board will involve themselves by continuing to bring workgroups to the board meetings, and to ask the workgroups what the board can do to support their efforts. So that the membership understands how to bring items and concerns to sangha leadership, a sangha communication method must be developed that reinforces the sangha structure and allows for easy access.
action: Brian, as Sangha Secretary, will develop and distribute the communication system. Brian will solicit approval from the board members prior to all sangha dispersal.
Kathy also discussed the Annual Membership Month this November. She requested assistance with the volunteer task of answering emails as she works on the membership month. She is hoping to get out all of the membership mail materials by November 1st. The group discussed some ideas for the month’s activities including a Buddhist movie night.
decision: the membership month will not include many “extra” activities. Instead our normal programming will just be strengthened.
Our Old Business
5th Wednesday Sangha Gatherings: Identify goals, decide on the format, outline topics, and delegate responsibility.
decision: The next 5th Wednesday sangha gatherings are on September 30th and December 30th. The group identified this project under the purview of the Spiritual Director
action: Tim will develop the topic and format for the 5th Wednesdays and make recommendations to the board and initiate the event September 30th.
RCDH Logo: Review the survey data and make recommendations.
decision: The group identified this project as under the purview the Secretary
action: Brian will review the survey and make recommendations to the board.
New Treasurer/New VP: Greg and Mary have both relinquished their board positions.
Jeff checked the bylaws. Three members is considered quorum, making this meeting a viable board meeting. Joan Dow attended and said that she was exploring the role of treasurer.
decision: The 3rd Saturday Board only meeting will be reinstated September 19th
action: Joan will continue to explore the Treasurer role by meeting with Marti Bartlett and individual board members.
Red Cedar Zen Community Ning: addressed at a later date.
Project Homeless Connect: Initial discussion.
Thursday March 4th 2010 Project Homeless Connect wants to use the Red Cedar Dharma Hall. In 2009 we gave up our parking to make space for their dental bus. At that time, various service providers served 575 homeless people. The 2010 event hopes to expand services in the Maple St / State St area. Some ideas for services that could be provided at the Dharma Hall are counseling, massage, a women's clinic, and an art class (downstairs). They also raised the possibility that we might want to have someone offer meditation. This use of the hall would bump the morning sit because of set-up, starting 9:30 pm the previous evening. They would provide someone specifically in charge of
decision: The group agreed that this was a good use of dharma hall resources and we would like to be a part of this community event. The board would like to empower Talus to move forward with this event.
action: Jeff will contact Talus, offer the board’s approval and ask him how the board can support the efforts of Project Homeless Connect.
Our New Business
Red Square Info Booth: Initial discussion. RCDH was invited to set up a information booth during the first days of school at WWU in Red Square.
decision: This project in motion. Joan Dow will attend and organize our presence at Red Square.
action: Joan will request funds for the 15.00 fee
on relationships, process, values and mission
of good value
upholding the contract
sangha on the horizon
September 19th after breakfast, Board only work session
October 7th 5:30 Open Board Meeting