Red Cedar Zen Board of Directors
meeting minutes Wednesday, April 1st 2009
full value contract
In attendance: Mary Apple, Tim Burnett, Greg Greenan, Marti Bartlett, Brian Davidson
Our Guest’s Business
Marti Bartlett: Marti suggested adding a line on the reimbursement form for the Workgroup name for tracking purposes. She also said that she would make the forms more accessible, and asked that individuals use them more frequently. Marti also handed out the quarterly budget which was reviewed by the group. Marti asked that during Volunteer Intention Month we look for a cashier to assist with picking up checks from the drop and P.O. boxes, logging payments, and making deposits. This would improve our internal controls. This person would need to be reliable and consistent, but the commitment would only be 1-2 times per week.
Our Old Business
Landlord Renegotiation: Mike Perry assessed our rent payment with market value and determined that our current rent is reasonable. Ten to Twelve dollars per square foot is the market range and we pay about eleven. The board determined that there is no leverage for a rent reduction using the market value of the property. Please note that the assessment by Mike Perry was done at no cost to RCZC. If you have any real estate needs please consider Mike Perry first. Tim has his contact information.
decision: The negotiations with the landlord will continue.
action: Tim will discuss appropriate approaches with Jeff.
Finalize Insurance Decisions:
decision: RCZC will purchase the insurance from Church Mutual
action: Greg will contact Church Mutual and have the policy written. He will then send it to the board
action: Tim will ask Latona to inform potential renters of the new insurance arrangement
Volunteer Intention Month: The newsletter was sent out to the community. The Board discussed the May 6th Celebration and the initial presentation at Wednesday night practice.
decision: An initial presentation will occur after zazen by the board members present.
Holes in the Bylaws:
decision: Now that we are purchasing new insurance, an indemnification clause is necessary for our bylaws.
action: Greg will add the clause to the bylaws by the next board meeting.
The Budget: The board reviewed the quarterlies produced by Marti
decision: Quarterly budgets as Marti prepared are perfect and will continue.
action: Tim will email Marti some of the budget changes from the prior board meeting.
action: Brian will link to the budget post on the Workgroup Website here!
Red Cedar Dharma Hall Logo:
action: Tim will finalize the various logo options submitted by the community
action: Brian will make and send out a survey on Survey Monkey
action: Brian will send other submissions in his care to Tim.
Our New Business
Report on Safety and Police Recommendations by Don McCleary:
decision: Moved to next meeting when Don can attend. Don showed at the end and was invited to the next board meeting
Policy on Compensating Teachers at Events: The board discussed options for compensating teachers for their efforts. Options included dividing the revenue by percentages with a high end cap for the instructors. It was suggested that the prospective teachers be formally invited to participate in this conversation.
decision: Nancy and John will be invited to the next meeting
Our Workgroups: out of time
on relationships, process, values and mission
of good value: it is all of value we just never have time to prove it here.
upholding the contract
sangha on the horizon
next assembly: Wednesday, May 6th